Virtual office or rental? Which is more worthwhile ?

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Have you ever wondered what is more worthwhile between virtual office rental? We explain everything about the subject in this article.
Otavio Hoffmann | 09/03/2022

Virtual office rental: find out which one is best now
Have you ever wondered what is more worthwhile: a virtual office or renting? This is a very common question, as the monthly cost of a company can be a concern and a burden on the pockets of those who want to have their own business. The good news is that there are alternative paths, such as remote work and hiring online addresses, that can help you save money.

New technologies are changing the way we do business. In a scenario where rents are increasingly high, they are welcome! Data published in Exame magazine by Márcio Iavelberg, a finance specialist, shows that rent represents 1.5% of the value of the property. In most cases, it would be more worthwhile to buy the space than to pay so much per month.

We know that buying your own property is not an option for many entrepreneurs, so a virtual office is a good option. You can have a regular business and an address to share with clients without having to bear the high fixed costs of a traditional office.

Comparison: virtual office vs rental
The Brazilian way of working is becoming increasingly flexible. People have realized that working from home and using technology to serve clients is more advantageous than being tied to a fixed space and paying high monthly bills.

If you're still not convinced that there are advantages to virtual offices and renting, check out our comparison. Tip: think about the context of your company and see what's more worthwhile for you.

Monthly cost
Property rental: Having a fixed headquarters in a good location is the goal of many entrepreneurs, but it is worth remembering that the better the region, the higher the rent. In addition, maintaining a fixed space involves costs such as: property tax, telephone services, internet, extra expenses such as water, electricity, cleaning and much more.

Virtual office: The monthly costs of this service are lower, since you don't have to pay for the costs of infrastructure and maintenance, such as internet bills and the others we've already mentioned. By joining a virtual office, you can reduce your regular costs by around 70%. Think about how much money you'll have for other things at the end of the month!

Maintenance and renovations
Renting a property: To make your business work, you will need to furnish the space and renovate the rooms. It is important to invest in the physical structure, with some adjustments to lighting and sockets, in addition to purchasing all the technological materials, especially good computers and work desks. This initial investment is more expensive and can make the dream of having your own business even more distant.

Apart from the movement in the first few months of business, from time to time you will need to carry out maintenance on the property. After a few years, the decor will no longer match and the furniture will become worn. In other words, more expenses on your account.

Virtual office: This cost does not apply to this option. When you choose to rent a virtual office, you will have all the infrastructure of your own office, often even better than what you could buy, without worrying about the extra investment.

Credibility and easy access to customers
Renting a property: Having a space to receive your clients or take behind-the-scenes images of your company can be interesting. With your own headquarters, you can organize your routine to serve whoever you want, whenever you want. The question that remains is: is this convenience worth the monthly costs? Think carefully!

Virtual office: Much more than just reducing costs, hiring a virtual office can make a difference in your company's reputation. A well-located address will make people look at your business in a different light, in addition to helping with marketing efforts and increasing visibility. The support and service team is also trained to offer a differentiated contact, which you might not be able to do on your own.

If you need to schedule face-to-face meetings, you can make it easier for your client to reach you. Simply rent meeting rooms, a service that is part of the virtual office and operates nationwide.

For example, Company Hero offers meeting room options in different locations in São Paulo, such as Av. Paulista or Av. Faria Lima and even in Barueri. You are free to choose the area that is easiest for the person to find you. This may seem like a small detail, but it makes all the difference in the perception they will have of your service and the quality of the conversation.

Interaction with other professionals
Renting a property: There may be fewer people in your own space. It is likely that only saudi arabia mobile phone numbers database you, your clients and your team, if you have one, will be using the space. Although there may be privacy, your networking opportunities may be reduced.

Virtual office: Within the services offered by the virtual office, you can rent rooms and workspaces for when you want to work outside of your home. This external routine can provide opportunities for interactions with other professionals. Ideas, partnerships and good contracts can arise from a good day in the elevator.

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Advantages of a virtual office over renting your own space
Finding a property, going through the process of opening a company and organizing the business headquarters is a time-consuming process. With a virtual office, the initial steps are simpler. You have an instant business address, without all the red tape involved in initial paperwork.

Another benefit is flexibility . You can carry out your activities and projects remotely. Consider the following situation: your family is traveling, but you have professional demands to meet. In the case of your own space, you won't be able to work from a distance, after all, all your resources are allocated to the property, but with a virtual office it's different.

You can accompany your family on their trip and work remotely, without worrying about your schedule or receiving mail. When you return home, your packages or messages will have been received by someone at reception. Do you see the difference between a virtual office and a rental office? It's much better to have good support!

There are other reasons that make a virtual office more advantageous than renting , such as security measures. Much has been said about the importance of cleaning the environment. Those who have their own office need to keep the place clean or hire a cleaning professional, which adds another bill at the end of the month.

With the virtual office package, you don't have to worry about cleaning. The site's management team is responsible for cleaning common and high-traffic areas, workstations, furniture and equipment, and much more.

Bonus: virtual office or home office?
Since renting your own office space may not be feasible for some professionals or companies that are just starting out, some people prefer to work from home. There are two things that should be considered in this scenario:

Staying at home has its disadvantages: The home environment can bring many distractions, as well as generate emotional overload if you don't know how to manage your time.
The costs of structure and maintenance can also remain high, considering that the costs of internet, electricity and water will be your responsibility. If you spend the whole day there, your consumption will be higher.

Your home may not be the best place to meet clients: Have you ever thought about having to receive a stranger in your living room? Your privacy will be compromised. In addition, you will have to worry about organizing the environment and welcoming the guest.
By hiring a virtual office, you can rest assured that the package meets all these requirements. Your only concern is finding a way to earn more.

The business address is important for legal issues: It is not always possible to register a company with a business address. We recommend that you decide between renting a virtual office so that you can issue invoices and comply with Brazilian legislation.
A very popular option is to work from home, but have a virtual address service for contract information and issuing invoices.

Opening a company has become easier with the modern solutions that have emerged on the market. With a virtual office, you can establish a presence for your company anywhere in the world, pay much less than the costs of a traditional office, and still ensure that everything will work within the law.

The virtual office will give you the experience of a well-structured company without having to pay a lot for it!

In addition to the meeting rooms, when you hire a virtual office with Company Hero, you will have access to:

Tax and commercial address
Instant address activation
Sending documentation in minutes
20% discount on meeting room in the city of São Paulo/SP
Unlimited mail receipt
Online notification of arrival of correspondence
Access to the Company Hero Benefits and Discounts Club
Activation in minutes of PJ Linker bank account
Online purchase and support with credit card or discount on boleto
Our Heroes are ready to help you open your business.